In 1978, a Harvard Business School student named Dan Bricklin was sitting in a classroom, watching his accounting lecturer filling in rows and columns on the blackboard.
Every time the lecturer changed a figure, he had to work down and across the grid on the board, erasing and rewriting other numbers to make everything add up, just as accounting clerks all over the world did every day in the pages of their ledgers.
It’s boring and repetitive work. A two-page spread across the open fold of the ledger is called a “spreadsheet”.
The output of several paper spreadsheets provides the input for larger, master spreadsheets.
Changing any of the data in that chain might mean hours of work with a pencil, rubber, and a calculator.
Like many business school students, Mr Bricklin had had a real job before going to Harvard – he’d worked as a programmer at Wang and DEC, two big players in 1970s computing.
Why on Earth would anyone do this on a blackboard or paper ledger, he wondered, when you could do it on a computer instead?
50 Things That Made the Modern Economy highlights the inventions, ideas and innovations that helped create the economic world.
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So he wrote a program for the new Apple II personal computer: an electronic spreadsheet.
His friend Bob Frankston helped him sharpen up the software – and, on 17 October 1979, VisiCalc went on sale.
Almost overnight, it was a sensation.
Other financial and accounting programs had long existed but VisiCalc was the first with the modern spreadsheet interface.
It is widely thought to be the first “killer app”, a software program so essential that you’d buy a computer just to be able to use it.
As Mr Bricklin notes on his website, Steve Jobs later acknowledged that VisiCalc had “propelled the Apple II to the success it achieved”.
Within a few years, many accountants and business owners divided their professional experience into two periods: before and after the advent of the electronic spreadsheet.
Unsurprisingly, it wasn’t long before VisiCalc had a new and powerful rival: Lotus 1-2-3.
By 1988, the New York Times reported that Lotus had dominated the spreadsheet market for five years, after toppling VisiCalc “whose dominant share of the personal computer market seemed invincible”.
How the mighty were humbled.
The New York Times also described several other upstart challengers, including a program called Microsoft Excel.
But the real lesson of the spreadsheet is not about how monopolies rise and fall but about how technology changes things.
It’s a cliche that the robots are coming for our jobs.
But the story is never as simple as that, as the digital spreadsheet proves.
If the concept of a robot accountant means anything, surely it means VisiCalc or Excel. These programs put hundreds of thousands of accounting clerks out of work.
Of course VisiCalc was revolutionary. Of course it was more efficient than a human.
According to the Planet Money podcast, in the US alone, there are 400,000 fewer accounting clerks today than in 1980, the first full year that VisiCalc went on sale.
But Planet Money also found that there were 600,000 more jobs for regular accountants. After all, crunching numbers had become cheaper, more versatile, and more powerful, so demand went up.
The point is not really whether 600,000 is more than 400,000: sometimes automation creates jobs and sometimes it destroys them.
The point is that automation reshapes the workplace in much subtler ways than “a robot took my job”.
In the age of the spreadsheet, the repetitive, routine parts of accountancy disappeared. What remained – and indeed flourished – required more judgement, more human skills.
The spreadsheet created whole new industries.
There are countless jobs in high finance that depend on exploring different numerical scenarios – tweaking the numbers and watching the columns recalculate themselves.
These jobs barely existed before the electronic spreadsheet.
I’ve written before about the Jennifer Unit, an earpiece that directs warehouse pickers to collect products by breaking down instructions into the most mindless, idiot-proof steps.
The Jennifer Unit strips a menial task of its last faintly interesting element. The spreadsheet operates in reverse: it strips an intellectually demanding job of the most boring bits.
Viewed together, the two technologies show that technology doesn’t take usually take jobs wholesale – it chisels away the easily automated chunks, leaving humans to adapt to the rest.
That can make the human job more interesting, or more soul-destroying – it all depends.
In accountancy, it made the human jobs more creative.
The histories of accountancy that I’ve read don’t bother to mention VisiCalc or Excel. Perhaps it seems beneath their dignity.
What the spreadsheet did to accounting and finance is a harbinger of what is coming to other white-collar jobs.
More things that made the modern economy:
Grace Hopper’s compiler: Computing’s hidden hero
Just Google it: The student project that changed the world
How the world’s first accountants counted on cuneiform
Managing the managers: The rise of the business ‘philosopher-kings’
Algorithms can churn out routine stories about corporate earnings reports more quickly and cheaply than human journalists.
Some teachers use online tutorials to quiz pupils to identify where they are getting stuck before helping them progress.
A doctor can sometimes be replaced by a diagnostic app.
Robotic surgery is increasingly common and can allow greater precision, flexibility and control than conventional techniques.
Law firms use “document assembly systems” that quiz clients and then draft customised legal contracts.
It is hard to conclude this trend won’t continue across other sectors.
But we shouldn’t ignore the other cautionary tale the spreadsheet has to offer.
We may think we have delegated a routine job to an infallible computer – but in fact we’ve simply acquired a lever with which to magnify human error to a dramatic scale.
Consider the time when unsuccessful applicants for a senior police job were told they’d been offered the job: that’s what happens when you sort one column without sorting the adjacent one.
Or the time two noted economists, Carmen Reinhart and the former IMF chief economist Ken Rogoff, were mightily embarrassed when a graduate student spotted a spreadsheet error in an influential economics paper.
Reinhart and Rogoff accidentally omitted several countries because they forgot to drag down the formula selection box by five more cells.
As Lisa Pollack noted in the FT, the investment bank JP Morgan lost $6bn (£4.6bn), in part because a risk indicator in a spreadsheet was being divided not by an average of two numbers but by their sum – making the risks look half as big as they should have done.
If we ask computers to do the wrong thing, they’ll do it with the same breathtaking speed and efficiency that inspired Dan Bricklin to create VisiCalc.
That is a lesson we seem doomed to keep learning far beyond the borders of accountancy.
The author writes the Financial Times’s Undercover Economist column. 50 Things That Made the Modern Economy is broadcast on the BBC World Service. You can listen to all the episodes online or subscribe to the programme podcast.